Careers

Current OpeningS

Administrative Assistant to the Executive Office

Position Overview

The Administrative Assistant will report directly to Chief of Staff. The individual in this position will be responsible for the performance of diverse administrative tasks, and special projects, as needed. Candidate must have the ability to work well cross-functionally, including outside consultants and vendors in a professional, efficient, and confidential manner. Successful candidate will be assertive, motivated and have excellent oral and written communication skills. Candidate is extremely organized with the ability to work autonomously, take initiative and follow through. Candidate must demonstrate strong attention to detail, forward thinking to be able to resolve challenges, insight to be able to problem-solve and be able to work independently.

Proof of COVID-19 Vaccination required by the date of hire to be considered for the position.

Essential Duties of the Position:

  • Strong writing skills are a requirement for effective written correspondence, meeting minutes and business reports.
  • Calendar, Meeting & Event management and support for the Executive Office, setting up meeting spaces with refreshments, meeting materials, managing presentation technology, and breaking down the space after the meeting 
  • Recording of minutes for weekly staff meetings, Board and Committee Meetings, the Annual Meeting, Annual Retreat for the Board of Trustees and follow-up to resolve issues raised at the meetings previously listed. 
  • Make travel arrangements, prepare detailed itineraries and be prepared to address contingencies and last-minute changes 
  • Submit and track internal requests including but not limited to purchase orders; contracts; subscription renewals; Office supplies and equipment ordering 
  • Perform research and summarize findings on various topics and presentations for the Executive Office on material related to Museum business 
  • Pull together presentations for specific meetings based on agenda and audience • Submit requests for assistance with hardware, software and office issues 
  • Act as liaison with others in a professional, effective manner, both internally and externally, including senior executives 
  • Develop, implement and administer departmental office systems and procedures 
  • Ability to work with a broad cross-section of professionals. artists, volunteers, community representatives, government officials and civic leaders on behalf of the President 
  • Customer Service is a priority for the Museum and this individual would be demonstrate that priority in their attitude in dealing with Museum clients, guests and staff.
  • Use a high degree of judgment and discretion in the handling and maintenance of materials of confidential and/or sensitive nature
  • Maintain a position of loyalty and confidentiality to the Office of the President & CEO of the Museum 
  • And other duties that may be assigned

Desired Skills and Experience:

  • Minimum of a bachelor’s degree. 
  • Minimum of five years of related experience, preferably supporting executive level staff
  • Assertiveness to independently prioritize, take initiative and apply sound judgment to the needs of the moment 
  • Strong organizational skills, attention to detail and timeliness, proactive follow-through on tasks; with some expertise in project management 
  • Exceptional written and verbal communication skills in representation
  • Proficiency with MS Office applications including Outlook, Word, PowerPoint, and Excel
  • Must be a fast learner. Competency or willingness to learn Adobe products
  • Comfortable juggling tasks from the mundane to the more strategic
  • A great demeanor and sense of humor

How to apply:
Interested candidates should submit (1) a resume and (2) a cover letter with salary requirements, Please no phone calls.

Apply Now 

Event Concierge

Position Overview

The Event Concierge assists the client in the production and coordination of events at the Museum. To serve as the liaison with vendors, internal staff, clients & service managers, and all operational departments with onsite rental events. This position is highly visible and the central point for handling and addressing needs or requests for in-house event rentals. The position is responsible for several activities in the planning and execution of individual events including responding to requests for rental space, holding client meetings, conducting initial walk-throughs, finalizing contracts, working with vendors, setting up/breaking down events, promoting the museum, and prospecting clients. The Event Concierge acts on behalf of the Museum as a liaison to the client during contracted events and works closely with Museum staff as well as external teams such as catering contacts and other vendors, to ensure smooth and professional outcomes for rentals and events. The Event Concierge must be self-directed and flexible, as well as can anticipate event needs, prioritizing, and be able to meet deadlines.

Proof of COVID-19 Vaccination required by the date of hire to be considered for the position.

Essential Functions: 

  • Develops and maintains positive working relationships with Museum contacts including vendors, caterers, and internal departments including custodial, engineering, and audio-visual support teams.
  • Provide assistance and guidance to clients in the renting of the facility; assist the client in carrying out the vision of their events.
  • Assures effective coordination and outcomes of tactical aspects of client events; conducts problem resolution as needed to ensure a seamless and successful client experience.
  • Keeping track of finances for individual events (including invoices, check requests, etc.) Manage payment schedules, receive, and process payments, and follow up on overdue accounts.
  • Negotiating contracts, procuring vendors/subcontractors, conceptualizing, and implementing all-size events, food, and beverage processes, and driving the overall guest experience. 
  • Gather and maintain accurate event information and ensure that event sets ups are accurate, and that relevant event information is communicated to appropriate internal departments (Custodial, Engineering, Security, Volunteers)
  • Schedule and coordinate special events to specification; provide facilities expertise and support to scheduled events.
  • Project a professional company image through in-person, email, and phone interactions.
  • Follows Event Operations Event Orders with strong attention to detail.
  • Complete other tasks as assigned by the Director of Facility Rentals & Events Sales.

Qualifications: 

  • Bachelor’s degree in Communications, Marketing, Event Management, or a related field preferred.
  • Two (2) years of event coordination a MUST
  • Willing to complete Event Planning Certifications within 12 months of employment.
  • Ability to work in a team environment.
  • Attend planning meetings.
  • Ability to work in a fast-paced environment and able to pivot, shift gears, and maintain a high-spirited energy. 
  • Ability to work with a flexible schedule to be available for scheduled events, including nights, weekends, and holidays. 
  • Ability to negotiate with clients and maintain effective working relationships.
  • Convert clients into committed customers through on-site visits/meetings, property tours, and proactive communication.
  • Be onsite to manage all assigned events.
  • Active listening skills, strong attention to detail, and strong organizational skills when responding to inquiries and requests.
  • Proactive decision-making and problem-solving skills.
  • Exemplify a high level of reliability, trustworthiness, integrity, and initiative.
  • Ability to work a flexible schedule including nights, weekends, and holidays required.
  • Demonstrated proficiency in computers with the ability to learn departmental systems.

How to apply: 
Interested candidates should submit (1) a resume and (2) a cover letter with salary requirements. Please no phone calls.

Apply Now 

 

Mission & Vision

Mission: to open minds and change lives through the exploration and celebration of African-American history and culture.

Vision: a world in which the adversities and achievements of African-American history inspire greater understanding, acceptance, and unity.

Equal Opportunity Employer

The Wright is an equal opportunity employer and values a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, record of arrest or conviction, or any other characteristic protected by applicable law.

Get in Touch

Questions? Concerns? Get in touch with our team for answers.